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What is a corporate intranet and why do you need one?

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More and more organisations are realising the importance of knowledge management in the business environment. In the vast majority of cases, a lack of efficiency in an internal structure hinders communication between departments and slows down processes. This is why many companies have started to develop their own corporate intranets.

Nowadays, corporate intranets are easier to navigate, more attractive and more aesthetically pleasing than ever before. They are complete content and internal communication platforms for all employees that offer endless advantages to an organisation.

But what exactly is a corporate intranet and why do you need to develop one in your business?

today we tell you all about it!

what is a corporate intranet?

An intranet is a private network within a company that is used to share information and computing resources securely among employees. An intranet can also be used for group work and video conferencing.

Intranets encourage communication within an organisation. They allow employees to easily access important information, links, applications, forms and company databases. To maintain the security of the intranet, a database is often used that includes all the usernames of employees who have access to the network.

The main function of the intranet is to organise the information that each employee needs to do his or her job and to ensure that it is readily available. It also allows for easy internal data sharing between all people working for the company, regardless of their location.

Features of a corporate intranet

Here are some key features that a corporate intranet should include:

  • Page builder: A page builder tool is essential to generate individual onboarding pages for new employees. It will be used to update company intranet pages as employees reach career milestones.
  • Company directory: In some companies it is difficult for all employees to know each other personally. The intranet allows users to search for colleagues by name, job title, department and location. The user can find contact information and a short biography in the search results.
  • Search function: The intranet should include a search function so that users do not waste time searching for commonly used document templates, such as contracts, reports, case studies, etc. The search function will show users whether the document they are looking for is in an e-mail attachment or in a content management system (CMS) file.
  • Company news: The company news feed keeps everyone informed of company and industry developments.

5 reasons why your company needs a corporate intranet

A corporate intranet is key in today's businesses, regardless of size, so we can confidently share 5 reasons why your business needs one:

#1 Increased team productivity

Ineffective communication affects team productivity. Having a dedicated employee communication platform streamlines the exchange of information.

An intranet helps to:

  • Reduce email usage - did you know that the average employee spends 3.1 hours a day on email? An intranet offers more attractive options for sharing information across the company.
  • Enable quicker responses to small and medium-sized problems: FAQs, helpdesk and resources are available to everyone in one place.
  • Make it easier to find information: an intranet is a knowledge management tool that prevents information overload.
  • Provide your team with access to all the tools and information they need to do their jobs effectively.

#2 Easier collaboration

In recent years, the use of collaboration tools has increased dramatically - not surprisingly, due to the massive increase in remote and hybrid working. But whether your team is co-located or not, a corporate intranet makes it possible for your team to:

  • Communicate freely: employees can share company news, and integrations with Microsoft Teams make conversations more fluid.
  • Exchange ideas easily: especially if your company intranet has a dedicated idea management tool.
  • Share documents: All departments can store key documents, such as HR policies and user guides.
  • Work together in real time: With an intranet, employees can collaborate in real time.
  • Interact with different teams and stay on top of what each employee is working on.

    #3 A strong company culture

Ease of collaboration and communication fosters an environment for your team to interact and get to know each other, especially if you:

  • You incorporate a social element into your intranet: From social media feeds to recreating conversations, the intranet provides your team with a social space.
  • You use the intranet as a space to post news and announcements: Keep them from getting lost in cluttered inboxes and post them where employees will see the message.
  • You spread the company culture: Keep the culture alive and carry corporate messages on the intranet.
  • Recognise employees and teams: Congratulate them and keep everyone in the company aware of their achievements.

    #4 Ensure knowledge management

In an era of information overload, the corporate intranet is a single source of truth for all company information. It provides a central place to store all company documents, always up to date and accessible to any member of the team.

why is it so important?

  • It ensures that staff turnover does not affect access to knowledge.
  • Employees find the information they need to do their jobs, especially with tools such as help search.
  • It provides a safe space for both your employees and the company.

    #5 An engaged and connected workforce

A well-designed, modern corporate intranet transforms the employee experience to promote efficiency, growth, innovation and connection - all key ingredients of an engaged workforce.

do you want to improve employee management? Handle your company's tasks more efficiently? Promote internal communication in your organisation? These are just some of the great benefits of adopting a corporate intranet in your company. Imagine all that you can achieve with this platform and make it happen. It's all in your hands. Nueva llamada a la acción}

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