The success of a business project depends largely on a number of factors: the individual and collective experience of team members, budget, resources, communication and productivity, among other things. However, it is productivity that has become the main focus of many businesses today.
what is the best way to increase the productivity of your business? You don't have to think too hard, because the solution comes in the form of project management software.
Today, project management software programmes are the must-have tool for project planning, time management, resource allocation and change management.
Read on to discover what project management software is and all the benefits it can bring to your business.
what is project management software?
Project management software is a digital tool for planning, executing and monitoring projects and tasks. It helps teams to collaborate and track project progress, as well as clearly define tasks and responsibilities. It allows project managers to control costs and time and facilitates collaboration between stakeholders (both team and clients).
One of its most important features is that it keeps all project-related resources and conversations centralised, so your team can deliver efficient projects on budget and on time. It provides an overview of all projects, helps prioritise tasks and keeps everyone on the same page.
Its main goal is to increase productivity in the processes and operation of a business.
Functionalities of project management software
Many components of a project management system are designed to facilitate workspace management. Project management software such as HubSpot includes these features in their systems:
Scheduling and task management tools
Project management software often offers many ways to manage your team's workflows. Through visual tools such as task lists, timelines and calendars, you can have a clear view of what tasks and projects your team members have completed, what they are currently working on and what they have left to complete.
These tools allow you to assign tasks to your team and understand what everyone needs to do to meet the company's goals.
Collaboration and communication tools
Collaboration and communication tools built into project management systems are especially useful if you have a large team of freelancers or remote workers. They provide a digital space where you and your employees can share ideas and files and discuss tasks. These tools can include discussion forums, file sharing systems and messaging functions.
In the case of HubSpot, their project management system allows collaboration between different departments - marketing, sales and customer service - so you can keep your business running and accelerate the achievement of goals at all times with teams on the same page.
Many project management systems can be integrated with other business software. These integrations streamline your workflow so you don't have to go back and forth between multiple applications. When everything is in the same place, you stay organised and connected while saving time.
One successful example is HubSpot's integrations. HubSpot's marketplace includes a wealth of applications that can connect to the platform, from popular systems like WordPress to other enterprise resource planning systems.
The real-time reporting built into project management systems allows you to receive instant notifications about project progress, missed deadlines or any changes to ongoing projects, and to address issues before they become serious problems. Some software even allows you to customise reports or use different templates, such as creating financial reports for key performance indicators (KPIs).
Knowing how much time your team spends on certain tasks and projects is useful so you can plan better, and wasting time is not an option when you have a deadline. Time tracking is a key component of project management systems that can help you identify which team members need more guidance on time management.
Project management software has a data analysis module that gives you tools to examine your team's productivity and workflow, so you can see where to make changes based on hard data. A quality programme will show you your team members' progress, as well as their gaps, so you can gather feedback and make improvements.
have you heard of HubSpot's project management software? HubSpot's project management software includes all of these features, but it also comes with a wide range of benefits - here are some of the highlights, so read on!
4 benefits of HubSpot's project management software
Sometimes, when all team members work on separate parts of the same project, workers become isolated in their own tasks. This project management system helps bridge that gap by allowing everyone to stay informed and comment on each other's work.
Its team collaboration spaces allow employees to contribute their ideas and viewpoints. When all assignments and tasks are in the same space, it is easier for teams to interact. This, in turn, encourages cooperation and teamwork.
When your project management system provides real-time updates, you'll never be out of the loop or miss a follow-up email. These notifications are especially useful for complex projects, which are often shaped by many voices, ideas and painstaking steps. You need to stay on top of any changes. Real-time updates help you address errors early on and resolve issues that could delay progress.
Boost your company's productivity
Help with project planning is always useful, especially when it comes to budgeting and assigning tasks. The organisation provided by project management systems lightens the load, ensures everyone is on the same page and provides tools to analyse workflow. Whatever the size of your team, project management in this shared online space can boost your company's productivity.
Streamlining operations through a project management system not only benefits your team, but also your clients. With a smoother, better-monitored workflow, you can ensure that your staff continually deliver quality work on time. This keeps clients happy, which is vital to the longevity of any business.
HubSpot project management software: everything you need in one place
HubSpot is a favourite app for hundreds of businesses worldwide because of all the features and benefits it can bring to small and large businesses alike. Its project management software is so easy to use, and with it you can increase the productivity of your entire business.
Not only does it include tools to manage your projects, but it also offers different elements to execute your marketing strategies efficiently.
In addition, it can also be integrated with HubSpot's many marketing tools, so you can keep your emails, notes and tools in one place.
if you want to implement it in your organisation, request a consultation with us and we'll get right to work.